- All members will choose and be placed on at least one ministry team in addition to service week responsibilities.
- The ministry teams provide for other aspects of the CHFM ministry such as yearbook, end of semester program, registration, etc.
- The time needed to fulfill the ministry team commitment will be at a time other than your service weeks when classes are in session.
- A complete list of ministry teams is shown below, and a member may choose one that best fits her needs and schedule.
- Each ministry team will have a coordinator (who volunteered or was asked by the directors) to lead the team. Other ministry team members will be contacted by the team’s coordinator when their services are needed. It is essential that you faithfully fulfill your commitment to your ministry team.
- Ministry team members serve on the same team for one full year (fall and spring semester).
MINISTRY TEAM DESCRIPTIONS
Benevolence Team (3-5 people) — for those gifted in compassion, hospitality and mercy.
· Contact persons for membership to share needs of CHFM families (prayer, meals following surgery, financial collections, childcare, etc.).
· Work with CHFM administration on helping coordinate needs for families.
Box Tops for Education (1 person) — for those with administrative and organizational gifts.
· Collect Box Top points from membership.
· Prepare and submit points for reimbursement.
Bulletin Board Upkeep (1 person) — for those gifted in creativity. Work with graduation coordinator on reception details.
· Update Chapel hallway bulletin board with upcoming CHFM events.
· Creatively change bulletin board each semester to promote CHFM.
Cabinet & Supply Upkeep (6-8 people) — for those with organizational gifts.
· Clean and organize cabinets in the Prayer Room.
· Keep supplies replenished in cabinets.
End of Year Party (10 people) — for those with administrative, organizational gifts and hospitality and service. Once per year commitment.
· Plan decorations, food and activities for the party.
· Oversee set up and clean up of party.
Field Trip Coordinators (3 people) — for those with administrative and organizational skills. Creative and like to have fun!
· Collect ideas for field trips for the school year.
· Plan field trips, contact each site to obtain details of visiting.
· Write description for each field trip including details of attending.
· Keep members posted on each field trip or changes through the newsletter.
· Designate one member to be in charge during each field trip.
· Write thank-you notes to each site.
· Make sure payments for field trip are accurate and paid on time.
Mailing (6 people) — for those gifted in helps. Occurs 2-3 times a year. This is good job to involve your children.
· Collate, stuff, stamp and mail letters and flyers to potential and current members throughout the year.
Name Tag (2 people) — for those who enjoy detail and are gifted in administration. Nametags are very helpful and a requirement for CHFM members. Most of the work will be done at the beginning and end of each semester.
· Make sure each member has a name tag before the semester begins.
· Produce new and replacement name tags.
· Collect name tags at the end of each semester.
New Member Welcome (6 people) — for those gifted in hospitality. It is an opportunity to make our new members feel comfortable and welcome when the join CHFM. Remember when you first joined CHFM and think about what would have been helpful to you as a new member.
· Give tours of the facility during new member orientation.
· Be available to new members the first couple weeks of classes to get them acquainted with the ministry.
· Adopt new members for the semester.
· Go out of your way to look for new members and assist them in whatever way possible during the semester.
Fall and Spring Program and Drama/Wax Museum Nights (11 people) — for those gifted in service and hospitality. These events are a great opportunity to let those creative juices flow. Both occur at the end of each semester.
· Check on set up for the program nights.
· Be responsible for coordinating classroom displays for the programs.
· Coordinate refreshments for the program nights.
· Decorate tables and room for the programs.
· Create a program to hand out of the events of the programs.
· Clean up after the program.
Registration Team (10 people) — for those gifted in administration, helps, service and hospitality. Work is done the week following the close of registration each semester. Occurs twice a year.
· Enter class descriptions
· Double check class lists
· Update Family Files
· Record payments
· Prepare registration mailings
· Update phone lists, ministry teams
· Copies for instructors for first day of class
· Prepare transfer lists
· File registration forms, permission slips, and student contracts
Service Projects (6-8 people) — for those with administrative, organizational and service gifts and hospitality and service. Occurs once or twice a year.
· Research and select a service project suitiable for CHFM participation.
· Promote and publicize the service project.
Oversee CHFM participation in the service project
Stanford Achievement Tests (4 people) — for those with administrative gifting. It is a yearly event.
· Register with Bob Jones University Press to become a recognized tester (Must have a college degree).
· Gather a group of volunteers to test and make sure that they get registered with BJU in the fall if they are not currently registered.
· Secure a testing site for May 2013.
· Create a schedule for testing days.
· Gather volunteers to monitor rooms, assist testers, and help in set up & clean up.
· Promote testing in membership during the year.
· Be present during testing week to oversee and help in testing.
· Proof and send in tests to BJU.
Teacher Appreciation (5-6 people) — for those gifted in creativity and hospitality.
· Select token of appreciation for instructors each semester.
· Purchase and prepare gifts.
· Distribute gifts to instructors.
Used Book Sale (4-5 people) — for those with gifts in administration, hospitality and service. Enjoys working with people. Occurs once per year.
· Publicize Used Book Sale with TPA and our membership.
· Collect fees for table space and assign table space to sellers.
· Communicate with membership overview of items for sale.
· Communicate with sellers expectations on sale day.
· Oversee set up of book sale.
· Oversee book sale.
· Tear down and clean up.
Yearbook (6 people) — for those with administrative and organizational gifting and those who love to write, design, shoot pictures and have fun. These people would need to be very comfortable with the computer. This commitment would continue throughout the year. The sky is the limit for your fun ideas!! Well ... almost. There is always the budget to consider.
· Create a yearbook that the membership would be able to purchase in the spring semester.
· Take pictures of classes, field trips and on site activities.
· Utilize students and volunteers for original pieces for the yearbook.